JOB: Finance Assistant: UNDP

Published: 14 July 2017
Finance Assistant: UNDP
Deadline: 23 July 2017

Under the overall guidance of the Deputy Country Director - Operations and direct supervision of the UN Health Manager, the Finance Assistant provides administration and financial services ensuring high quality, accuracy, and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations. The Finance Assistant works in close collaboration with the UNDP Finance Unit and other UN Agency Finance Focal points to exchange information and ensure consistent service delivery.

Job Description
Agency - UNDP
Title - Finance Assistant
Job ID - 11032
Practice Area - Job Family
Management - COMMON SERVICES
Vacancy End Date (Midnight New York, USA) 23/07/2017

Duty Station - Harare, Zimbabwe

Education & Work Experience
C-HS Graduate or Equivalent - 5 year(s) experience, G-Bachelor's Level Degree - 2 year(s) experience

Languages Required:
Desired: English
 
Grade - G5
Vacancy Type - FTA Local
Posting Type - External
Bureau - Africa
Contract Duration - 1 Year with possibility for extension

OPEN TO NATIONALS OF ZIMBABWE ONLY

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Background
Under the overall guidance of the Deputy Country Director - Operations and direct supervision of the UN Health Manager, the Finance Assistant provides administration and financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations; 

The Finance Assistant works in close collaboration with the UNDP Finance Unit and other UN Agency Finance Focal points to exchange information and ensure consistent service delivery.

 

Duties and Responsibilities
 
Ensures implementation of operational and financial management strategies, focusing on achievement of the following results:
 
Full compliance of administrative and financial processes and records with UN/UNDP rules, regulations, policies and strategies;
Provision of inputs to the CO administrative and financial business processes mapping and implementation of the internal standard operating procedures (SOPs);
 
Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:
 
Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery;
Costing of medical services and procedures rendered to UN staff and their dependents;
Processing medical claims for international and local medical insurances;
Recovery costs of entry, periodic and exit medical examinations;
Ensuring that running of the clinic facilities are cost-shared amongst all agencies concerned, which include renovation of buildings, acquisition and replacement of furnisher and or equipment, drugs, and medicines, rentals of premises if any, utilities, maintenance and employee cost;
Follow up on outstanding fees in liaison with respective medical insurances and UN agencies;
Provides support to proper supply and assets management, focusing on achievement of the following result:
Coordination of assets management in the CO, timely preparation and submission of periodic inventory reports;
Coordination of the provision of reliable and quality office supplies;
Assisting in the procurement of clinic equipment and medicines;
Ensure equipment is maintained and repairs are done;
Provide and maintain a simple automated inventory system;
Proper inventory of First in First Out policy;
Provides support for effective administrative and financial control in the office, focusing on achievement of the following results:
Maintenance of up to date clinic budget and production of  quarterly and yearly financial reports to the UN Clinic participating agencies
Preparation and submission of annual Finance Certification  to UNDP Headquarters
Processing all clinic payments and receipts ensuring that they are in line with POPP;
Maintenance of  a proper filing system for finance records and documents;
Data capture and setting up of suitable data software for the clinic, its update and maintenance;
Liaising with other UN agencies on financial issues, queries, MOUs;
Maintenance of adequate cash levels and petty cash reconciliation;
Reception of patients and assisting in compiling clinic records;
Provide accurate information to UN staff and their dependents on services available at the UN clinic;
Handle clinic administrative issues including registrations, transportation and vehicle monitoring;
 
Supports knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
Training of staff on the administrative procedures;
Sound contributions to knowledge networks and communities of practice.
 
Competencies
Functional Competencies:   
 
Building Partnerships
 
Maintaining information and databases
Tracks and reports on mobilized resources;
 
 
Promoting Organizational Learning and Knowledge Sharing
 Basic research and analysis
Identifies and communicates opportunities to promote learning and knowledge sharing;
 
Job Knowledge/Technical Expertise
 
Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position (financial resources management);
Possesses basic knowledge of organizational policies and procedures related to the financial resources  management and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments;
 
Promoting Organizational Change and Development
 
Presentation of information on best practices in organizational change
Demonstrates ability to identify problems and proposes solutions;
 
Design and Implementation of Management Systems
 
Data gathering and implementation of management systems
Uses information/databases/other management systems;
Makes recommendations related to work procedures and implementation of management systems;
 
Client Orientation
 
Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Responds to client needs promptly;
 
Promoting Accountability and Results-Based Management
 
Gathering and disseminating information
Maintains databases;
Prepares timely inputs to reports;
Core Competencies:
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking ;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making;
Required Skills and Experience
Secondary Education with specialized certification in Accounting and Finance such as ACCA, CIMA or CIS  plus 5 years of relevant administration and finance experience at the national or international levels is required
A degree in Accounting or Finance and administration  or relevant field plus 2 years of relevant administration and finance experience at the national or international levels is required
Medical or health qualification an added advantage;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems;
 
Disclaimer
Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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- UNDP
Tags: UNDP,

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